What To Consider Before Renting An Office For Your Business

Finding the perfect individual office space rental for a growing business can be an exciting, yet daunting, challenge. Various factors should be assessed to arrive at a decision that aligns with the organization’s objectives and financial plans. Here are some key aspects to consider when navigating the market for suitable office spaces.

Location: Ensuring a Strategic Footprint

  • Accessibility for Employees – A conveniently accessible office space serves to attract and retain employees. When assessing locations, it’s essential to evaluate the availability of public transportation, parking facilities, and proximity to well-frequented spots like convenience stores, restaurants, and banks.
  • Proximity to Clients and Business Partners – A well-chosen business location should make it easy for clients and business partners to visit. The address should resonate with the target demographics and facilitate interactions with existing and potential collaborators.

Space and Capacity: Accommodating Your Workforce

  • Workspace Layout and Design – A carefully planned workplace layout can boost employee productivity and engagement. Optimizing the space to fit the working style of the team should be an essential priority while selecting an office.
  • Room for Growth- Allocating space for future expansion can eliminate time-consuming office moves, making it more cost-effective in the long run. Businesses should be realistic about their growth projections and ensure new hires can be accommodated without compromising comfort and productivity.

Cost and Financial Analysis: Assessing Budgetary Constraints

  • Rental Payments – Understanding and comparing the rental rates of available spaces is vital in making the right decision. It is essential to assess rent duration, increases, and other financial terms in the lease agreement to avoid unexpected fees.
  • Additional Expenses – To be clear, office rental is not the only expense. Identifying additional costs such as utility bills, insurance, and maintenance fees can help companies create a more accurate financial plan supporting their choice.

Lease Terms and Conditions: Navigating Legalese

  • Flexibility and Exit Clauses – It is essential to consider whether the lease terms allow for flexibility in case of any fluctuation in business operations, such as expansions or closures.
  • Renegotiation Options – Understanding the provisions available for renegotiating lease terms can better equip businesses in planning for the future, adjusting the agreement to their evolving needs.

Facility Amenities and Building Features: Ensuring Smooth Operations

  • Utilities and Connectivity – Ensuring the property has stable utility connections (gas, water, and electricity) and robust internet connectivity can prevent potential operational issues.
  • Building Amenities and Security – Lastly, a building providing necessary amenities such as elevators, shared kitchens, and on-site security can make a significant impact on day-to-day operations and employee well-being.

Renting Chicago Office Space: It’s A Hot Market

In recent years, Chicago has emerged as a hot destination for businesses seeking prime office space. Driven by its location, economic factors, and distinct neighborhoods, the Windy City presents immense opportunity for companies to thrive. Here are the factors fueling today’s Chicago office space market.

Robust and Diverse Economy

Chicago boasts a strong and diversified economy, with thriving industries like finance, healthcare, logistics, and technology sectors. This economic vibrancy entices businesses to seek office space in the city, fueling demand and driving development.

Central Geographic Location

As a transportation hub, Chicago’s centralized location offers companies easy access to both national and international markets. The city’s transportation infrastructure, featuring airports, railroads, and highways, allows businesses to reach customers, vendors, and clients seamlessly.

Thriving Tech Scene

Chicago has become a hub for technology and innovation, with tech giants like Google and Salesforce establishing offices in the city. This has led to a bustling tech ecosystem with startups looking to join the successful mix, entrenching a dynamic demand for office space.

Advantages of Entering the Chicago Office Market

An array of advantages await businesses that venture into the Chicago office space market. From flexibility in lease terms to upscale amenities, businesses can secure prime locations to boost productivity and growth.

  • Flexibility in Lease Options – Chicago’s office space market has witnessed increased flexibility in leasing options, predominantly due to the rise of coworking and flexible office spaces. These arrangements allow businesses of all sizes to enjoy prime locations without committing to long-term leases, fostering an agile and adaptive approach.
  • Affordability – Despite its bustling business scene, Chicago offers significantly more affordable office spaces compared to coastal markets like New York City or San Francisco. Businesses can reap the benefits of a prime location without breaking the bank.
  • Access to a Skilled Workforce – Chicago’s highly skilled workforce, fueled by the presence of numerous institutions of higher learning, gives businesses a competitive edge by providing access to top talent. Companies can recruit high-quality employees who are educated and experienced in their respective industries.
  • High-Quality Facilities and Amenities – Chicago’s office space market boasts upscale facilities and amenities aimed at enhancing workplace experiences. These range from state-of-the-art coworking spaces to luxury office buildings featuring fitness centers, on-site dining options, and green spaces, fostering an invigorating environment for employees and clients.

Chicago’s Office Space Market: A Convergence of Opportunity

Chicago’s energetic office space market is a testament to the city’s economic potential and strategic advantages. Offering flexible lease terms, affordability, a skilled workforce, and a diverse selection of neighborhoods, the city presents businesses with a platform to thrive and succeed. In the midst of this hot market, taking advantage of the Windy City’s office space opportunities can translate to substantial gains for growth-oriented enterprises.


Renting Private Office Space: The Pros And Cons

In terms of office rental, private spaces have long been perceived as the traditional choice. However, with flexible and coworking spaces entering the fold, reassessing their merits becomes crucial today. Learn about the benefits and drawbacks of renting a private office space here.

Pros of Renting Private Office Spaces

  • Independence and Control – Rental of private spaces offers a high level of independence and control over the environment. Companies are able to dictate the layout, décor, and overall workspace vibe, effectively crafting an environment that aligns with their brand and values.
  • Privacy – As the name suggests, private offices provide a high level of privacy. This can be crucial for companies dealing with sensitive data, intellectual property, or simply wishing to maintain a confidential working environment.
  • Status Symbol – For some, private offices serve as a symbol of success and prestige. An impressive private office can convey stability and professionalism to clients and employees alike.
  • Consistency – Private office spaces bring with them a consistency in location and setup, providing employees a stable environment in which to work. This stability can improve efficiency by reducing the time and mental energy that team members invest in navigating changing environments.

Cons of Renting Private Office Spaces

  • High Costs – One of the most significant disadvantages of private office spaces is high costs. Renting private space usually comes with a lengthy commitment and substantial financial investment, which might stretch resources for startups and smaller businesses.
  • Lack of Flexibility – In contrast with flexible or coworking spaces, private offices usually require long-term lease agreements. This lack of flexibility can be problematic for businesses experiencing rapid growth or contraction, as the office space may not be able to adapt quickly to these changes.
  • Responsibility for Management and Maintenance – Whilst private offices offer control, they also require businesses to assume the management and maintenance of the space, saddling them with additional responsibilities that distract from the core business operations.
  • Limited Networking Opportunities – Private offices, while offering a haven of privacy, can limit opportunities for networking. Unlike coworking spaces, private offices do not intrinsically facilitate interactions with other professionals or businesses outside the company.

Is Renting Private Office Space Right for Your Business?

Renting a private office space presents a unique combination of benefits and challenges, each of which must be weighed carefully to arrive at the most effective solution.

Shifting needs, industry trends, and company growth all play a role in determining the best office solution. By holistically weighing the pros and cons of a private office, businesses can ensure they secure an office environment that optimally supports their objectives and growth trajectories

If you are looking to rent small office space for your startup or small business, we have a variety of options available to meet your needs. Our office spaces are affordable, well-equipped, and conveniently located for easy access to transportation and amenities.


What Amenities Do You Get When Renting Coworking Space?

In recent years, the coworking concept has increasingly turned the concept of office spaces on its head. These shared working environments offer a myriad of amenities, specially curated to cater to the evolving needs of the modern workforce. Here are the perks and facilities to expect when renting a coworking space Chicago.

The Essentials: Meeting Day-to-Day Work Needs

  • Shared and Private Workspace Options – Coworking spaces cater to a wide range of preferences by offering both communal work areas and individual, private workstations. These working environments often feature ergonomic furniture and office equipment that promote comfort and productivity.
  • High-Speed Internet Connectivity – In the digital age, high-speed internet connectivity is non-negotiable, and coworking spaces provide access to fast and reliable Wi-Fi, ensuring members remain connected and productive throughout the day.
  • Access to Printing, Copying, and Scanning Services – A typical space boasts a well-equipped business center, accessible to all members. This hub includes printing, copying, and scanning services that are indispensable for most working professionals.

Meeting and Conference Spaces: Facilitating Collaborative undertakings

  • Meeting Rooms and Conference Halls – Coworking companies typically furnish their spaces with dedicated meeting and conference rooms, ensuring parties and teams can secure a comfortable, professional setting to conduct meetings. State-of-the-art audiovisual equipment and video conferencing capabilities are usually available to enhance both in-person and remote collaboration.
  • Quiet Booths and Phone Call Zones – For individuals who require greater privacy for their conversations, many coworking spaces designate quiet booths or dedicated phone call zones. These spaces are specially constructed to enable discreet, quiet interactions, shielding occupants from the bustle of open work areas.

Creature Comforts: Focusing On Well-Being

  • Fully-Stocked Kitchens and Lounges – Energizing and relaxing, coworking space kitchens usually offer complimentary coffee, tea, and snacks. Some providers go the extra mile to include perks, such as on-site cafés or lunch delivery options, that cater to the individual culinary preferences of their members.
  • Wellness Amenities – The holistic approach to work-life balance is increasingly being integrated into coworking spaces. It is not uncommon to find coworking facilities equipped with in-house gyms, meditation rooms, or wellness programs as a part of their offered amenities.

Accessibility and Security: Ensuring Satisfaction and Safety

  • 24/7 Access – To accommodate different work schedules and personal preferences, most coworking spaces provide 24/7 access, offering flexibility and convenience to their members.
  • Secure Access and Surveillance – Lastly, with entry points often secured by keycards or password-protected systems, coworking spaces aim to guarantee the safety of their members and their belongings. Furthermore, many coworking facilities are monitored with surveillance cameras, adding an additional layer of security.

The Beauty And Charm Of Chicago’s River North Neighborhood

Hidden within Chicago’s urban jungle is a gem sparkling with character and vitality. The River North neighborhood, positioned across the Chicago River from the Loop, possesses a charm that transcends traditional ward divisions. Check here the beauty of River North – a district teeming with culture, history, and unmistakable appeal.

Living the Past: History of River North

In its previous life, River North was an industrial area, hosting factories and warehouses. However, a transformation that began in the late 20th century saw the area morphing into the epitome of urban living, hosting an intriguing blend of residential, commercial, and artistic spaces.

Industrial Roots, Artistic Fruits: The Emergence of River North’s Galleries

As industry dwindled and property prices fell, artists and gallery owners seized the opportunity, transforming abandoned warehouses into creative spaces. Today, these art galleries enrich River North’s cultural tapestry, housing an impressive array of local and international art.

Residing in Picture-Perfect Harmony: A Glimpse into River North’s Residential Life

Despite its urban heart, River North offers a winning combination of modern high-rise living and green spaces for rest and recreation. Luxury apartments sit alongside beautifully manicured parks, contributing to the area’s residential appeal.

From High-Rises to Green Spaces: A Neighborhood Coexists

River North’s skyline, dominated by towering condominiums and apartments, reflects the neighborhood’s urban edge. However, interspersed among these architectural marvels are lush green spaces. Places like the Ward Park with its river views and modern play equipment provide residents a chance to escape the bustle of city life.

A Gastronomic Journey: River North’s Fantastic Food Scene

A simple stroll through River North will reveal the remarkable variety of eateries that pepper its streets. From upscale steakhouses to sushi bars and relaxed brunch spots, River North has it all. Not just that, the neighborhood is known for its penchant for innovative culinary trends, making it an ideal haunt for food enthusiasts.

The Sun Sets, Yet River North Shines: Nightlife in the Neighborhood

As night cloaks the city, River North’s effervescent spirit really comes to life. Offering a myriad of options from sophisticated cocktail bars, lively dance clubs, to cozy, dim-lit jazz clubs, River North caters to all nocturnal preferences.

A Melting Pot of Styles: River North’s Architectural Diversity

Lastly, the architectural beauty of the River North neighborhood lies in its variety. Old brick warehouses now host gourmet food halls, high-end boutiques, and chic apartments, while sleek new high-rises are home to thriving businesses and luxury condos. This juxtaposition creates a visually stimulating urban tapestry.


What Is A “Hot Desk” Coworking Office Solution?

In today’s professional landscape, flexibility has become a part of a satisfying work environment. A variety of creative office solutions have emerged to accommodate these evolving needs. Among the most popular of these is the concept of “hot desking”. Here are the intricacies of the hot desk office, marking its benefits and potential challenges.

Understanding the Concept: What Is a “Hot Desk”?

Hot desking is a seating strategy where workspaces are non-assignable and available to occupants on a first-come, first-serve basis. Hot desking has become a popular trend in coworking spaces, serving a multitude of freelancers, remote workers, and larger organizations seeking flexible workspace solutions.

Riding on Flexibility: Benefits of Hot Desking

  • Exploring Flexibility and Freedom – By design, hot desking encourages flexibility. Without a fixed desk, occupants can choose a workspace that best suits their needs and preferences each day. This flexibility aligns with the varying dynamics of modern work lives.
  • Promoting Collaboration and Networking – Hot desking naturally brings together individuals and teams from different professional backgrounds. This setup fosters a vibrant community environment, leading to increased networking opportunities and potential collaborations.
  • Reducing Cost – Hot desking can lead to significant cost savings. With no need to maintain permanent office spaces, businesses find themselves freed from associated costs such as equipment, utilities, and rental fees.

Analyzing the Other Side: Potential Drawbacks of Hot Desking

  • Reduced Personal Space – Lacking a permanent, personal workspace, some individuals might feel discomfort or a lack of ownership in a hot desk environment. This lack can impact their ability to personalize their workspace and potentially influence their productivity levels.
  • Availability Concerns – While hot desking relies on the philosophy of shared, communal spaces, the demand for these spaces may sometimes exceed availability. This situation can lead to congestion and possibly spark conflict over workspace allocation.
  • Struggles with Familiarity – Constant changes in workspace might disrupt professional habits and routines for some individuals. Differences in amenities and setup across workspaces may create occasional inconveniences.

Making the Right Choice: Is Hot Desking the Best Bet?

In the end, the suitability of hot desking for you work of any type largely depends on the size, nature, culture, and flexibility of the workforce.

For teams that thrive on flexibility, appreciate open communication, foster interdisciplinary interactions, and are comfortable with changing landscapes, hot desking can be an excellent choice. However, for those who prefer a more structured, predictable, and personalized workspace, a more traditional office setup might be more beneficial.


Renting Meeting Rooms: There Are Options Other Than Hotels

Traditionally, hotels have been the go-to option for hosting meetings, seminars, and conferences. But as workplaces evolve and new needs emerge, it’s clear that the world of meeting spaces needs a fresh perspective. The small conference room is perfect for intimate meetings and brainstorming sessions. It provides a cozy and private setting for productive discussions and collaboration.

Here are some alternative venues which can provide great options for organizing a successful meeting or event.

The Case for Alternative Spaces

While hotels might seem like the default choice for meeting spaces, they can sometimes restrict creativity and innovation due to their conventional and somewhat uniform setup. By stepping outside the four walls of a hotel meeting room, businesses can inspire participants, foster collaboration, and even lower costs.

Coworking Spaces: The Flexible Answer to Meetings

Coworking spaces, known for their flexibility and avant-garde interiors, often offer meeting rooms for rent on an hourly or daily basis. These spaces are equipped with the latest technology, comfortable furniture, and often include perks like coffee and high-speed internet. The availability of different room sizes to accommodate different group sizes makes coworking spaces an adaptable solution.

Community Centers: An Affable Ambiance for Meetings

Community centers often come with a warm and inviting environment. These spaces offer several advantages, including easy accessibility, affordability, and large, versatile rooms that can be adjusted according to the needs of an event.

Libraries and Museums: The Intellectual Option

Libraries and museums serve as unique backdrops for discussions, adding an intellectual, scholarly ambiance. Many modern libraries and museums offer private rooms or event spaces for rent, providing a stimulating atmosphere that can spark creativity and deep thinking.

Outdoors and Parks: Merging Meetings With Nature

Depending on the nature of the meeting, outdoor spaces or parks can serve as a refreshing alternative to the usual meeting rooms. By stepping out into nature, participants can enjoy the fresh air and natural light, boosting positivity and promoting more open conversations.

Advantages of Renting Alternative Meeting Rooms

  • Cost-Effective Options – Whether it’s renting a room in a coworking space for a couple of hours or a pavilion in a park for half a day, these options can significantly cut down the spending, especially for smaller businesses or startups.
  • A Surge in Creativity – Traditional meeting spaces can sometimes stifle creativity with their formal, corporate appearance. Alternative spaces, on the other hand, offer a change of scenery that can inspire participants and facilitate more innovative discussions and brainstorming.
  • Flexibility in Scheduling – Unlike hotels, which often require advance booking, alternative spaces can offer greater flexibility in scheduling. This is particularly useful for impromptu meetings or for those who prefer to keep their schedules agile.
  • Sustainability Considerations – Lastly, as businesses become more sustainability-focused, choosing spaces with green certifications or outdoor venues can demonstrate a commitment to the environment. This can have a positive impact on the company’s brand image.